St. Augustine's School ("we", "our", or "the School") respects your privacy and is committed to protecting the personal information of students, parents, teachers, staff, alumni, and other users of our digital services.
This Privacy Policy explains how we collect, use, store, and protect information when you use our website, alumni portal, school portals, and related digital services (collectively, the "Services").
1. Information We Collect
Depending on the Service you use, we may collect the following information:
Information You Provide
This may include:
- Full name
- Email address
- Phone number
- Graduation year and class information
- Profile information
- Account credentials
- Information submitted through forms, applications, or other features
- Information relating to your interaction with the School
Information From Google
If you choose to sign in using Google, we may receive information from your Google account that is provided through Google's authentication service, such as:
- Your name
- Your email address
- Your Google account identifier
- Your profile picture, where provided
For alumni users, Google sign-in may be used to create or access an alumni account.
For authorized teachers, staff, and administrators, Google Workspace sign-in may be used to authenticate their existing School account.
We only use information obtained through Google authentication for authentication, account creation, account identification, and providing the Services.
We do not request or use access to your Google Drive, Gmail, Google Photos, contacts, or other Google services unless a specific feature clearly requires such access and the appropriate permission is requested.
2. How We Use Your Information
We may use your information to:
- Create and manage your account
- Authenticate your identity
- Provide access to the appropriate School services
- Maintain alumni profiles and directories
- Communicate with you regarding School services
- Provide academic, administrative, or community features where applicable
- Process and manage donations or other transactions
- Maintain security and prevent unauthorized access
- Improve and maintain our Services
- Comply with applicable legal and regulatory requirements
We do not sell your personal information.
3. Google User Data
When you use Google Sign-In, we access only the information necessary to authenticate you and provide the relevant Service.
Google user information is not used for advertising, sold to third parties, or used for purposes unrelated to the functionality of the Service.
For staff and administrator authentication, access may be restricted to authorized School Google Workspace accounts.
4. Information Sharing
We may share personal information only when reasonably necessary to operate the Services, including with:
- Authorized School personnel
- Service providers that support hosting, authentication, email delivery, payments, security, or other essential infrastructure
- Government authorities or other parties when required by law
Service providers are expected to handle information in accordance with applicable privacy and security requirements.
We do not sell or rent your personal information to third parties.
5. Alumni Directory
If you are an alumni user, certain profile information may be displayed in the alumni directory if you choose to make your profile publicly visible.
You may update your profile or change your directory visibility settings where those controls are provided.
6. Data Security
We use reasonable technical and organizational safeguards to protect personal information against unauthorized access, alteration, disclosure, or destruction.
These measures may include secure authentication, encrypted connections, access controls, role-based permissions, logging, and secure cloud infrastructure.
However, no internet-based system can be guaranteed to be completely secure.
7. Data Retention
We retain personal information for as long as reasonably necessary to provide the Services, maintain School records, comply with legal obligations, resolve disputes, and enforce our agreements.
When information is no longer required, we may delete or anonymize it in accordance with our applicable retention practices.
8. Your Rights
Depending on applicable law and your relationship with the School, you may have the right to:
- Request access to personal information we hold about you
- Request correction of inaccurate information
- Request deletion of information where legally applicable
- Request information about how your personal information is used
- Withdraw consent where processing is based on consent
To make a privacy-related request, please contact us using the details below.
9. Children's Privacy
Some of our Services are intended for students and may involve minors.
Student accounts and access are managed according to School policies and appropriate authorization procedures. Where required, registration and access may be controlled by parents, guardians, teachers, or School administrators.
We do not knowingly use children's personal information for targeted advertising.
10. Third-Party Services
Our Services may use third-party providers for functionality such as authentication, hosting, payments, email delivery, analytics, and security.
These providers may process information as necessary to provide their services.
Google authentication is provided by Google and is subject to Google's applicable policies.
11. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes to our Services, technology, legal requirements, or privacy practices.
When we make significant changes, we may update the "Last Updated" date and provide additional notice where appropriate.
12. Contact Us
If you have questions, concerns, or requests regarding this Privacy Policy or your personal information, please contact: